Committee Chair Information

Thank you for volunteering to be a Committee Chair. Your involvement means a lot to the school and the students at Washington. To keep all committee activities consistent, we have provided you this packet of helpful information to assist in preparation for your activity.

Committee Lists

Attached is your committee list, including the names of people who have volunteered to help out on your committee and contact information. Please contact every person on the list. These parents and teachers have volunteered their time, and should be given the opportunity to participate in some way. It is always better to have more people than you think you will need.

Link: Committee Chairs09-10.doc

Supplies

The PTO has a storage room which is located behind the stage in the cafeteria. It has been organized and space is available for each committee to store materials for its event. Please mark all boxes for your event clearly, and please do not take any items that are already labeled for another activity. You have the freedom to allocate your specified budget as you see fit, however, please check the cabinets in the PTO room to see if any of the products that you might need are already on hand. There are typically table coverings, napkins, plates, serving platters, cream and sugar, etc. available for general use.

Finances

Your committee has a specified budget and/or targeted profit, which has been listed for you on your Committee Chair Information Sheet. If you anticipate a problem with your budget and/or profit, please notify Denise (412.835.0973) or Katrina (412.854.1934) as soon as possible, as budget changes need to be voted and agreed upon by the Board.

All receipts should be organized and labeled with your event name and turned into Sunny Urso, Co-Treasurer (contact Sunny at 412.854.8271 or This e-mail address is being protected from spambots. You need JavaScript enabled to view it .) or Christine Ratti, Co-Treasurer (412.833.2806 or This e-mail address is being protected from spambots. You need JavaScript enabled to view it ) as soon as possible. Reimbursement checks will be distributed by Sunny. Please turn in receipts in a timely fashion.

Duplicating

All flyers and printed event materials must first be approved by Denise or Katrina, and then by Mr. Pearson. All copies will be printed by the district. Duplicating forms are available in the school office, ask Mrs. Scanlon. You will need to allow 2-3 weeks for copies to be returned to the school (make sure to periodically check in with Mrs. Scanlon if it's taking a longer time). The district will absorb the cost of black/white copies on white, gold, pink, blue or green paper.

Always use the Wednesday envelope to distribute information and flyers to the students. Handouts must be in the office by Tuesday to be included in the next day's envelope. All materials should be divided into classroom packets with the proper number for each child and the teacher. You can find the number of students in each class in the student directory (or check with Mrs. Scanlon.) Please ensure that Mrs. Scanlon, Mr. Pearson and the PTO receive a copy of the materials.

All flyers/permission slips/announcements must include the following statement:

"The Bethel Park School District, its employees or designated representatives assume no responsibility for any accident or injury that may occur in connection with this activity."

Publicity

1. Please let the School Sign Chair (name not available at press time, if you'd like to volunteer, we need you!) know well in advance if you would like an announcement put on the school sign by the entrance.
2. Contact Mrs. Messina if you would like to announce your event during the morning announcements. She can be reached at 412.833.5005 ext. 1169.
3. Please submit a brief article to be included in the newsletter the months before, during and after your event to Karen Ferris, Corresponding Secretary (412.854.1131, This e-mail address is being protected from spambots. You need JavaScript enabled to view it ). All submissions are to be in by the 2^nd Wednesday of the month. Newsletters are distributed in the last Wednesday envelope of the month.

Thank you so much for volunteering. We know your time is valuable, and we appreciate that you've agreed to share some of it with the students at Washington. We ask that you keep the PTO informed of your plans. Please call either Denise or Katrina if you have any questions or concerns, or if we can help in any way.

Denise Vigliotti 412.835.0973 or by email at This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Katrina Clacks 412.854.1934 or by email at This e-mail address is being protected from spambots. You need JavaScript enabled to view it